“Together we learn; together we grow”

Treasurer's Report 2016

 

PTFA AGM – Treasurer’s summary: Academic year September 2015 - August 2016

The opening balance 1st September 2015                  £691.12

Total Income                                                               £3,965.49

Total Outgoings                                                          £1,215.95       

Total Donations                                                           £1,680.00

Closing Balance 31st August 2015                               £1,760.66

The total profit made from events held in the academic year of 2016 was £2,741.45

Points of note:

The events with income over the year:

Infant Xmas Disco - Dec 2015

£419.84

Xmas Coffee Morning – Dec 2015

£92.09

East Egg Hunt – Mar 2016

£979.03

Coffee Morning - Jun 16

£69.23

Bocking Blackwater Fest – Jun 16

£70.00

Summer Fete – July 16

£1,103.76

Other Income

£7.50

 

We have made a total of £1680.00 in donations to the schools over the academic year. £240.00 Xmas Disco December 15 (DJ balance), £500.00 to each School in May 2016, £195.00 to each school for year 2 and 6 leavers disco’s, and finally, a £50.00 deposit to secure the Infant School Xmas Disco to be held on 16th December 16.

The total outgoings of £1,215.95 incorporate the costs incurred to run events as well as new PTFA embroidered polo shirts, and membership to PTA UK and the Small Society Lottery licensing.

The additional income is cash back from the Community Co-Op cards.

Although the overall profit for the year was lower than in the previous financial year, this was due to less events being held in the academic year rather than lower profits in individual events. Notably an extra Summer Fete having been held at the beginning of the year (Sept 15) as well as the Vince Quiz, a pamper evening and 2 x ‘Bag2School’ collections. The profit on individual events, in fact significantly increased, with the Easter Egg Hunt and Summer Fete raising £148.29 and £376.93 more profit respectively compared with the same events in the previous year.

The reason behind less events having been held this year was due to a new full PTFA board having been elected in October 15 who were trying to find their feet and establish themselves within their new roles.

 

 

 

 

 

 

 

Cash Flow: September 2015 to August 2016

 

 

 

 

 

 

Month

Event/Membership/Activity

Income

Costs/ Outgoings

Profit

Bank Balance 31/08/15

September

Opening bank balance as of 31st August 2015

 

 

£0.00

£691.12

October

Co Op Community Fund

£7.50

 

£7.50

£698.62

November

Cheque payment - 100658 - Lottery Licence Payment

 

£20.00

-£20.00

£678.62

December

Cheque payment - 100660 – Xmas Disco – Choc Lollies

 

£30.00

-£30.00

£648.62

 

Cheque payment - 100659 - Xmas Disco - DJ balance

 

£240.00

-£240.00

£408.62

January

Direct Debit to PTFA UK Ref: PTA963210

 

£96.00

-£96.00

£312.62

 

Cheque payment - 100661 - Infants Xmas Disco Deposit (Re: 16/12/16)

 

£50.00

-£50.00

£262.62

February

Deposit - #100225 Xmas Coffee Morning Profit

£94.09

 

£94.09

£356.71

 

Deposit - #100226 Xmas Disco Ticket Sales

£745.00

 

£745.00

£1,101.71

 

Cheque payment - 100662 - Xmas Disco & Coffee Morning (Biscuits, Raffle Tickets & Plastic Cups)

 

£11.16

-£11.16

£1,090.55

 

Cheque payment - 100664 - East Egg Hunt Craft Items

 

£26.60

-£26.60

£1,063.95

March

Cheque payment - 100663 - Ad Hoc Prize Stock

 

£2.76

-£2.76

£1,061.19

 

Cheque payment - 100665 - Easter Eggs x 300

 

£225.00

-£225.00

£836.19

 

Cheque payment - 100666 - Easter Egg Hunt Ticket Float

 

£50.00

-£50.00

£786.19

 

Cheque payment - 100667 - Easter Egg Hunt Event Float

 

£360.00

-£360.00

£426.19

April

Deposit - #100227- Easter Egg Hunt Takings

£1,729.13

 

£1,729.13

£2,155.32

 

Deposit - #100228- Easter Egg Hunt Takings (Extra)

£9.18

 

£9.18

£2,164.50

 

Deposit - #100229 - Easter Egg Hunt Takings (Extra)

£7.00

 

£7.00

£2,171.50

 

Cheque payment - 100670 - Year 2 Leavers Disco (Jul 16) Deposit

 

£30.00

-£30.00

£2,141.50

 

Cheque payment - 100673 - Easter Egg Hunt Expenses - Choc Fountain

 

£25.98

-£25.98

£2,115.52

 

Cheque payment - 100672 - Easter Egg Hunt Expenses - Prizes

 

£11.13

-£11.13

£2,104.39

 

Cheque payment - 100669 - Jageto Embroidery - PTFA Emroidered Polo Shirts

 

£75.00

-£75.00

£2,029.39

 

Cheque payment - 100675 - Easter Egg Hunt Expenses - Pic 'n' Mix

 

£55.86

-£55.86

£1,973.53

May

Cheque payment - 100676 - Summer Fayre - Riffams Donkeys Deposit

 

£50.00

-£50.00

£1,923.53

 

Cheque payment - 100674 - Easter Egg Hunt Expenses- Prizes

 

£30.20

-£30.20

£1,893.33

 

Cheque payment - 100678 - Junior School Donation

 

£500.00

-£500.00

£1,393.33

June

Cheque payment - 100677 - Infant School Donation

 

£500.00

-£500.00

£893.33

July

Cheque payment - 100681 - Year 2 Leavers Disco Balance

 

£165.00

-£165.00

£728.33

 

Cheque payment - 100683 - Year 6 Leavers Disco Donation

 

£195.00

-£195.00

£533.33

 

Cheque payment - 100682 - Summer Fete Expenses

 

£124.10

-£124.10

£409.23

August

Cheque payment - 100671 - Easter Egg Hunt Expenses

 

£22.16

-£22.16

£387.07

 

Deposit - #100231 - Coffee Morning Extra/Bocking Fest

£21.73

 

£21.73

£408.80

 

Deposit - #100230 - Summer Fete, Coffee Morning, Bocking Fest

£1,351.86

 

£1,351.86

£1,760.66

Total

Opening balance + income

£4,656.61

£2,895.95

£1,069.54

£1,760.66

 

 

 

 

 

 

 

 

 

 

 

 

Total Revenue minus opening balance

£3,965.49

 

 

 

 

Total Costs

£1,215.95

 

 

 

 

Total Donations

£1,680.00

 

 

 

 

Difference

£1,069.54

 

 

 

 

 

 

 

 

 

 

Actual net revenue

Actual net costs

Actual net profit

GP%

 

 

 

 

 

 

 

 

£3,965.49

£1,215.95

£2,749.54

69%